Action Button & Setting

Action buttons and action settings: 

With help of action buttons you can create a link between slides. (For example when you r viewing the last slide, you can go to the first slide again by putting the action button.)

·         Click on slide show menu

·         Click on action button

·         Select a button according to your requirement and drag the mouse to draw it in the slide.

·         The action settings dialogue appears. You can select any tab mouse click or mouse over, which will work, according to your selection. (For example select the mouse click.)

·         Automatically hyperlink to option get selected

·         Now from the list select any option as required (for example to move to the next slide select from the list next slide )

·         Then click ok.

·         This way you can link with the slides, document, web page etc.

·         Using action settings you can run a program also.

·         You can either drop an action button or you can select an object. (For example you can select a picture).

·         When you are linking with the action buttons, the action setting dialogue comes automatically but when you are going to link a program with an object select it and open action settings from the slide show menu.

·         Click on run program option, click on browse.

·         Select any program(for example select notepad)

·         Then click ok and again click ok.

·         Now when you are viewing the show click on the objects or button where you have set the program. The program starts running.

·         To play sounds check the play sound check box from the action settings dialogue and then select any sound from the list. Now when you are viewing the show click on the objects or button where you have set the sound. Then it starts playing the sound.

SET UP SHOW:

·         Open setup shows from slide show menu.

·         Here you can change the show type according to your requirement (For ex….- If you check the option loop continuously until esc,than the view show will continue till you press Esc Button.)

·         From the slides you can select all to set for all slides or you can select the slides by mentioning the starting number and the end number in from and to box .

·         From Advance slides you can set the show manually or you select the next option using timings, if present to run the view show with timings.

·         When you have done the entire setting click OK.

ANIMATION PREVIEW: Animation preview shows the preview of the slides. This will give you an idea before running the show.

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Insert Object Text

Insert objects and text into our newly designed slides.

Insert New Slide: Go to the file menu and select Insert >> New Slide. A new slide will be inserted after the slide you are currently working with (shortcut command: Ctrl+M).

Insert Text Box: Go to the insert menu and select Insert >> Insert Text Box.

Insert Picture: Go to the file menu and select Insert >> Picture and choose from one of the options, depending on what type of picture you want to insert.

Clipart: "Clipart" are images that already come packaged with your computer. These are generally simple images that can be very effective when used in PowerPoint presentation. Clipart also functions as eye-candy for your slideshow to keep things looking interesting. Use the Clipart menus to navigate through different categories of images to find the pictures that best suit your needs.

From File: You can use the "From File" option to browse your computer to insert a specific image that you have saved.

AutoShapes: "AutoShapes" lets you create your own simple graphics, such as lines, word balloons, stars, and other shapes.

Insert Slide Number: In PowerPoint, you can number each of your slides. To do this, insert a new text box for where you want your slide number to be positioned, and select Insert >> Slide Number from the menu bar.

Insert Date and Time: Works just like the above "Insert Slide Number" tool. You must make a separate text box to insert your date and time. Then, select Insert >> Date and Time from the menu bar. A pop up window will then appear, allowing you to select an appearance for the date and time.

Insert Movie or Sound: For a media-rich slideshow, you may decide to display some movie or sound files that you can play during your presentation. You must first have the movie or sound file saved on your computer.

Insert Chart: By going to the menu bar and selecting Insert >> Chart, a spreadsheet will pop up into PowerPoint. You can manipulate data in order to create your own charts and graphs.

Insert Table: Go to the menu bar and select Insert >> Table to insert a number of rows and columns to create a table. When the table is inserted, a new table menu window will pop up with various formatting features. Here, you can add borders, change the border sizes of the table, and manage the cells in the table.

Insert Hyperlink: If you are giving a presentation on a computer that has access to the Internet, then you may find it helpful to have some hyperlinks in your slideshow, so that you can click on a link while you are presenting and then demonstrate a web site. To insert a hyperlink, go to the menu bar and select Insert >> Hyperlink. Then, a new window will appear for specifying the information regarding the hyperlink you want to insert into your document.

Insert WordArt: Inserting a WordArt element rather than regularly formatting text can give a little extra flair. WordArt is essentially text effects. To bring up the WordArt Gallery, open up the WordArt toolbar by going to the menu bar and selecting View >> Toolbars >> WordArt. A separate toolbar just for making WordArt will now appear.

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View Show

VIEW SHOW: When you have finished creating the presentation it is time to see the show. This we will do with view show.

·         Click on slide show menu.

·         Click on view show.

·         (Note-if you have set the timing for the show it ends automatically. Else when you reach at the last slide at the left corner there is a button. Click it, a popup menu arrives click on end show.)

      Now the different view of power point is discussed.

NORMAL: In the Normal view you can add text, objects etc. in the slides directly or else you can write in the left pane next to the slide numbered icon.

SLIDE SORTER: Slide sorter view shows the miniature of all slides. Here you can change the position of the slides just by dragging with the mouse pointer and leaving it at the correct position. In this view you cannot alter any text, objects of the slides.

NOTE PAGES: Note pages view shows a portrait format of the slide with a space to add notes. You can add important information in the notes. Here you cannot alter any text, objects of the slides.

SLIDES SHOW: When you click on slide show from the view menu it shows the slide show, the same thing what you seen using view show from the slide show menu.

AUTO CONTENT WIZARD: You can create the presentation using the auto content wizard also. The wizard guides you with different steps and then creates a beautiful presentation. 

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Slide Transitions

Slide Transitions: The Slow, Medium, and Fast options refer to the speed of the transition. Again, you'll see a preview of what they do when you select each option.

You can also play a Sound when each slide appears. Click the dropdown list to see the available options. But they are the same sounds you heard for the bullets. You have to decide whether playing a sound with each new slide is suitable for the presentation. If it's a professional, work-based presentation then the answer is almost always No. After all, do you really want your boss scared half to death by the sound of Gunshots and Explosions? OK, don't answer that!

The other option is Advance. The default is to have each slide transition after the mouse has been clicked. You can also tick the box next to automatically after. This lets you set how many seconds/minutes to wait before the next slide appears.

But when you've finished experimenting, click either the Apply to All, or Apply to all Slides button. This will return you to your main presentation.

Press F5 and run your presentation. Ask yourself, Do the slide transitions look OK, or a bit gimmicky?

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